How To Create A More Productive Workspace And Get Things Done

By Karmen on 26 Sep 2019

Digital Editor

If you're struggling to get stuff done, it may help to ensure that you have a productive work environment. This will help you get into your 'work zone' so you can stay focused on the task at hand.

Read on to find out tips on creating a productive workspace!

#1 Tidy your workspace every day

This may pose quite the challenge for some, but try dedicating a few minutes every day to making sure everything in your workspace is where it should be. This simple and quick routine is especially helpful for the more untidy people to ensure that messes don't accumulate and get out of hand.

A messy workplace will only create problems and waste your time when things get misplaced or take forever to find.

#2 Keep commonly used items within arms reach

Stopping to rummage through your drawers to find a particular item can really disrupt your work flow. Make sure to have your daily essentials, like your phone and stationery, immediately accessible and within arm's reach for a smooth working experience.

Get an over-the-keyboard organiser for a simple look or opt for a matching set of desk organisers that makes for a stylish addition to your workspace at the same time!

#3 Stack your files vertically

Having your documents stored lying down on your desk takes up a lot of space and makes it difficult for you to locate and access the ones buried at the bottom of the pile. A more efficient way of storing your files and papers is to use a file box and label them according to their category. This makes it much easier for you to find what you need quickly.

#4 Adjust your computer screen

Your computer or laptop screen may not be at the right height for you which can lead to neck stiffness. Even if you don't feel any discomfort, craning your neck at a weird angle to look at your screen can make you feel tired and fatigued faster, impairing your productivity!

#5 Make sure your workspace is well lit

It's well known that light has a significant effect on our emotional state, mental health and overall well-being. A well-lit workspace will keep you feeling energised and working more productively.

Photo from IKEA

Unfortunately, not everyone is lucky enough to be assigned a seat that's near a window. If that's you, bring your own light source! Choose a cute one that will match well with your other accessories. We love the vintage green colour of the FORSÅ Work Lamp ($39.90) from IKEA which will surely brighten up your workspace.

#6 Take note of snack storage

The location of your snacks depends on your own habits. If you tend to work more productively when your hunger pangs are satisfied immediately, keep your snacks close at hand. If snacks are more of a distraction to your work, try to keep them away in drawers!

#7 Keep a notebook or planner

This may seem old-fashioned given the number of apps that can accomplish the same job, but writing things by hand can create better memory retention. Also, writing down your to-do list allows you to plan the day in your head instead of the convenient copying, pasting and deleting things on the screen which keeps your mind idle. This can help you start your day with more clarity and focus.

#8 Display photos or art

A positive and encouraging work environment can make a lot of difference to your productivity. When things get stressful, having a photo of your loved ones, calligraphy art of an inspirational quote or a photo of a good memory can boost your morale and encourage you to keep working hard.

Make sure your decorations don't end up cluttering your space! Strike the right balance and try to limit personal decorations to those that are really significant. One nifty way to decorate without cluttering is to use vertical space. Try a cork board, a wire mesh board or simply use washi tape to display your photos on your cubicle walls.